Free tool
Email Signature Generator
Build a free, professional email signature in a minute. Fill in your details, pick a layout and accent color, then paste it into Gmail, Outlook or Apple Mail, or copy the HTML signature for any other tool.
Live preview
| Alex Morgan |
| Head of Growth, Northwind |
| +1 555 010 0199 |
| [email protected] |
| example.com |
Free, no sign-up. Everything stays in your browser.
Install
How to add your signature in Gmail, Outlook and Apple Mail
Click Copy signature first. It puts the formatted signature on your clipboard, so you paste it like any other text. Use Copy HTML only for editors that accept raw HTML.
| Email app | Where to find it | Then |
|---|---|---|
| Gmail (web) | Settings > See all settings > General > Signature | Paste into the signature box, choose it under Signature defaults, then click Save Changes at the bottom. |
| New Outlook for Windows | Settings > Accounts > Signatures | Select Add signature, name it, paste, choose it for new messages and replies, then select Save. |
| Outlook on the web / Outlook.com | Settings > Accounts > Signatures | Same as new Outlook: Add signature, name, paste, set defaults, Save. |
| Classic Outlook for Windows | New email > Message > Signature > Signatures | Under Select signature to edit, choose New, name it, paste, set your default signature, then OK. |
| Apple Mail (Mac) | Mail > Settings > Signatures | Select the account, click Add below the middle column, name it, then paste into the preview on the right. |
Menu names change from time to time. If a step doesn't match what you see, search your app's help for "signature"; the sources at the bottom of this page link to each provider's official instructions.
Best practices
What to include in a professional email signature, and what to leave out
A good signature answers two questions: who is this, and how do I reach them. Everything else competes with your message.
| Element | Include? | Why |
|---|---|---|
| Full name | Yes | The one line everyone reads. |
| Job title and company | Yes | Context for who you are, in a single line. |
| Phone number | Optional | Only if you want calls. As a tel: link it's tappable on phones. |
| Website | Yes | One link that lets people check you're a real business. |
| Optional | A second way to verify you. Skip it if you want a single link. | |
| Logo or headshot | Skip for cold email | Classic Outlook blocks automatic picture downloads by default, and images count toward Gmail's 10,000-character signature limit. |
| Row of social icons | No | Each one is another image and another link. |
| Quotes, banners, promos | No | They push the useful part out of view. |
Compatibility
An HTML email signature that pastes cleanly everywhere
Email clients render HTML far less consistently than browsers. The generator sticks to the parts they handle well.
- Table layout and inline styles. No stylesheets or web fonts, just Arial with Helvetica and sans-serif as fallbacks.
- No images. Nothing for Outlook to block and nothing that eats into Gmail's 10,000-character limit.
- Safe by default. Everything you type is escaped, and only http and https links make it into the HTML.
- Works on phones. Short lines of text wrap naturally on small screens, and phone and email are tappable links.
Sending cold email from these mailboxes?
Cold email
Email signatures for cold outreach
In a first-touch cold email, the signature should be the lightest part of the message.
- Use the Compact or Classic layout with your name, title, company and one link.
- Leave out images, social icons and tracking links. Each extra link is one more thing for filters to check.
- Close with a plain sign-off above the signature, not a slogan.
Run your finished email through the spam word checker to catch links and trigger words, and pick a closing line from our list of email sign-offs.
Sources: Gmail Help: create a signature, Microsoft Support: create a signature in Outlook, Apple Mail User Guide: signatures, Microsoft Support: automatic picture downloads.
Get the cold email setup checklist
Tell us where to send it. We'll reply with mailbox, domain and DNS recommendations for your sending volume — or start right away and have mailboxes live in minutes.
Where should we send it?
Or see pricing →Frequently asked questions
Is this email signature generator free?
Yes. It's a free email signature generator with no sign-up and no watermark. Everything runs in your browser and nothing you type is sent to us or stored.
How do I add my signature in Gmail?
Click Copy signature above. In Gmail, open Settings, click See all settings, scroll to the Signature section on the General tab, paste into the box, pick it under Signature defaults and click Save Changes at the bottom of the page.
How do I add an HTML email signature in Outlook?
Click Copy signature, which copies the formatted version. In new Outlook or Outlook on the web, go to Settings, Accounts, Signatures, select Add signature, paste it and select Save. In classic Outlook, open a new email and go to Message, Signature, Signatures, then choose New.
Why don't images show in my email signature?
Classic Outlook blocks automatic picture downloads from the internet by default, so hosted logos and headshots often appear as empty boxes until the reader allows them. That's why this generator builds text-only signatures.
What should a professional email signature include?
Your full name, job title, company and one or two ways to reach you, such as a phone number and your website. Leave out quotes, banners and rows of social icons.
Should cold emails have a signature?
Yes, but keep it light. A name, title, company and one link help a prospect check you're real. Extra links and images add little and give spam filters more to look at.